Meeting Room Bookings

BOOK A MEETING ROOM >> CLICK HERE

Available Meeting Rooms for ECPS Faculty and Staff

Note that the rooms are available during office hours on weekdays only and strictly for faculty-lead meetings and final defences.
They cannot be booked for classroom use or for thesis interviews.

Please kindly use your UBC email address only.  Submissions using personal email addresses may cause technical errors with form submission

Room NumberDescription & Layout In-person Capacity Audio-Visual (AV) & Zoom 
Scarfe 309Third-floor small videoconferencing room, flexible layout [Photo]6 peopleBuilt-in videoconferencing system with Zoom 
Scarfe 310As of September 2026, this room will be unavailable for bookings due to renovations and AV system upgrades. 24 people (Theatre Style – 50 people) 
Scarfe 313Third-floor large video-conferencing room, flexible layout [Photo]12 peopleBuilt-in videoconferencing
system with Zoom
Scarfe 2414Fourth-floor faculty, staff, and graduate student lounge 60 peopleFor events & gatherings
Scarfe 2415Board Room Style [Photo]12 peopleLCD projector and speakers are temporarily out of service
Library Block 271Board Room Style [Photo]10 peopleBuilt-in videoconferencing system with Zoom
Library Block 278Board Room Style [Photo]20 peopleBuilt-in videoconferencing system with Zoom
Ponderosa Commons 1306AAs of February 2026, this room is unavailable for bookings due to AV system upgrades. 18 people 
Ponderosa Commons 2012Ground-floor multi-purpose room, flexible layout *Priority for EDST and LLED 24 people (Theatre Style – 40 people) 

Support

Meeting room support is available during UBC IT AV Help Desk support hours:
Monday – Friday | 7:30 a.m. to 8:00 p.m.

  • Call the UBC IT AV Help Desk at 604.822.7956
  • Email the UBC IT AV Help Desk at av.helpdesk@ubc.ca
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